Tips on how to manage your time and use it productively

TIME is one of the important things in human life. Everyone has 24 hours in a day. Few waste much of the time and few make good use of it. Those who make good use of it are the people who are successful in their life. They are more organized and more productive in their life as well as work.

time management

Many people waste time on unnecessary things and later on complain they do not have sufficient time at their hand. Time should be managed judiciously. Once gone, gone forever.

We will discuss how one can be good at time management:

  1. Everyone has only 24 hours per day

The first and foremost thing that must be understood is that everyone has only 24 hours a day, nothing more nothing less. No matter how much we are organized or disorganized. Time does not change. All we can do is to manage it optimally to get the best use of it.

  1. Identify where you are wasting time

Many of us waste productive time on net surfing, reading and sending unnecessary emails, posting unwanted and useless things on Facebook, Whatsapp, text messaging and talking long hours on phone. It was found that most of the people waste time ranging from 30 minutes to few hours daily each working day which can be curtailed.

To find out where you are wasting time, track your daily activities and record it. This will help you to identify those pockets where you are wasting your time and where you have made good use of it.

You will get an idea of what all things you are using your time in. Identifying useful and wasteful time is the first step towards time management.

  1. Curtail wasteful activities

Time management involves changing your behavior and practices not changing time. Once you identify the activities where you waste a lot of your time you should work in the direction of curtailing or eliminating those activities.

You can set goals for a week to test yourself. You can curtail long talks on the phone or useless chatting on Facebook or Whatsapp. You can see the change by yourself.

  1. Track and monitor your set goals

Once you identify your time-wasting activities and then eliminating or curtailing it, you will see a change in your behavior over-time towards those goals that you have set for yourself. Only setting goals will not work, you will have to see that you implement it too.

This will increase your productivity and decrease your stress (because your work is getting completed in a set targeted time). Keep on continuously tracking and monitoring your set goals it will motivate you to improve further.

  1. Prioritize your work

Start your day by making a list of all work that has to be done today. Next start numbering, 1 for highest priority or importance and so on. Once over with numbering, start the task with number 1 and so on. You will come to know how many tasks you can achieve is a day and accordingly set your benchmark for future activities.

  1. Delegating unimportant and time-consuming work

Take the work, master it with practice, teach someone thoroughly and then delegate. Once delegated, keep an eye for some time and then once the confidence is built delegate permanently. You can utilize that time for some other new and important work.

Those works which consume a lot of time and energy and are not too important should be delegated. No need for on-person-show even for small businesses.

  1. Stay organized save time

Try to keep everything in proper place that is in an organized way. You will save a lot of time searching for things you need for your daily use, like a pen, mobile, handkerchief, purse, scissors, calculator etc by allotting a proper place for each. Proper filing of your papers in different files like health file, income tax file, property file, insurance file etc. will help you stay organized and save time when you search for certain related documents.

Taking control of your time will help you accomplish many things and utilizing it in the most optimal way will give you lot of free time. Busy people are those who have time for everything.

Does your boss have these two rare leadership skills?

Dictionary meaning of boss is defined as “a person who exercises control or authority”. The relationship between boss and subordinate depends upon person to person. In a span of working life, one comes across different bosses. Some get a very good boss and his thoughts and principles are cherished lifelong. Some are not worth mentioning, while some become a favorite and are worth remembering for a long time to come. Some are remembered because of their leadership qualities, dedication to their work, and style of functioning etc.

leadership skillsFew bosses who are remembered are simple and do not misuse the position of power or authority. They make their subordinates feel equal.  They are “approachable” by their subordinates even if they have executive status. They give their sub-ordinates autonomy and freedom to take important decisions. Provide their subordinates with all the resources to develop leadership qualities.

Sub-ordinates do not wish to leave their jobs and are more satisfied working with bosses who share leadership from bottom-up and never lead from top-down.

Here are two leadership principles that every boss should practice with his team daily-

  1. Facilitating a shared purpose that gives the work a meaning

Those boss who communicate an image of the future get attention from their subordinates. The subordinate’s point of view should be heard and if possible and viable should be acted upon.

The boss should be able to communicate clearly what the destination of the work is which is being done. In short, the ends result. He should question them – Why do you work and the purpose of doing it. Once the sub-ordinates come to know the greater good they are doing they will be focused on the end goal. They operate on shared values and vision that they have mutually agreed upon. The decisions and actions become more guided by the principles in their daily life.

These components define the whole team with the tremendous amount of passion and energy whereby the productivity is unleashed to its maximum potential. When the subordinates sees the relationship between what they personally believed and direction of the organization, the commitment level towards their work and organization increases. The employee joins the organization as theirs and organizations directions are one and the same.

The boss, as a leader should be able to communicate and let the subordinate know the image of the future as to why they are doing the work allotted to them and how their work will contribute to fulfilling the vision of the company.

  1. Delegating and sharing power

Relations are built on two-way trust. Sharing power and releasing positional control by looking after the subordinates first is from the boss side. In return the boss gets an extraordinary loyalty from them.

The boss should not use his positional power for his personal gains, special privileges or self-promotion. He should put his subordinates in the leadership position so that they grow and develop new strengths and undertake new innovative roles.

The boss should be a risk-taking type where there is an open communication and space for creativity to flourish. Actually by sharing power, delegating work and releasing control the boss gains “real power”. By letting his subordinate work without fear or favor and removing obstacles from the path, makes the boss a real hero. If there is a substantial support or help from the boss, subordinates can do amazing work and put all their efforts towards the work that they are doing.